CPR_Product_Active_728x90pawpac-ad_topOpen_eyes_supporter-vegfest-LA - copy Sponsor & Exhibitor Signup 2020 Want to be an exhibitor or Sponsor for VegFest Los Angeles 2020 – Please fill out this form! Exhibitor-Sponsor Application 2020 Group Company Name? * Group/Company Description What Type of Registration do you want? Sponsor Exhibitor - Non-Food Or... Exhibitor - Food Or... Beer or Kombucha Company participating in the Oasis Beer Fest What Kind of Beverage Are You? Beer Hard Kombucha Wine Hard Cider Will you be Exhibiting at the Festival? Yes No Are you a food company? Yes No What type of Business/Organization are you? Non-Profit (a registered 501(c)(3) organization) Private Business/Sole Proprietorship/Community Group Non-Profit TAX I.D. # Or... Animal Adoptions - ONLY for groups bringing animals for adoption. If you are an Adoption Organization and are not bringing animals for adoption you much choose from the What Type of Business/Organization are you? options above. We're Sorry But Animal Adoption Spaces are sold out. Non-Profit - Gross Annual Revenue under $100,000 10 x 10 - $150 10 x 20 - $210 Non-Profit - Gross Annual Revenue between $100,000 and $500,000 10 x 10 - $240 10 x 20 - $340 Non-Profit - Gross Annual Revenue over $500,000 10 x 10 - $400 10 x 20 - $560 Private Business/Sole Proprietorship/Community Group - Gross Annual Revenue under $100,000 10 x 10 - $300 10 x 20 - $400 Private Business/Sole Proprietorship/Community Group - Gross Annual Revenue from $100,000 to $1,000,000 10 x 10 - $525 10 x 20 - $730 Private Business/Sole Proprietorship/Community Group - Gross Annual Revenue over $1,000,000 10 x 10 - $745 10 x 20 - $975 Animal Rescue - The $30 rate for animal rescue groups will reserve you one 10x10 space in our animal adoptions section. If you would prefer to have a regular booth in our main exhibitor area, you have the option of instead purchasing a full booth at the non-profit organization rate. Animal Rescue - Bringing animals to the event - 10x10 space - $30 Animal Rescue - Bringing animals to the event - 10x20 space - $60 Sampling Only - $250 Offers for free non-prepackaged food or commercially prepackaged food and may offer prepackaged samples of food. An example is giving out open samples of dip and chips. If you are using any utensils to touch the food (ex. tongs or spoons etc.) you will need to check the 3-compartment sink box. Sampling and Prepackaged - $625 Offers for sale only commercially prepackaged food, and serves unpackaged food without charge to the public to promote the sale of food. Example, selling prepackaged dips, and giving out open samples of dip and chips. If you are using any utensils to touch the food (ex. tongs or spoons etc.) you will need to check the 3-compartment sink box Prepackaged Food - $590 Offers for sale only commercially prepackaged food and may offer prepackaged samples of food. Example, selling prepackaged foods such as nuts, candy, sodas, vegan ice cream. If you are using any utensils to touch the food (ex. tongs or spoons etc.) you will need to check the 3-compartment sink box. Prepared Food - $715 Prepares and offers for sale non-prepackaged food. Examples include barbecued vegan ribs, roasted corn, kettle corn, or fresh squeezed lemonade. If you are using any utensils to touch the food (ex. tongs or spoons etc.) you will need to check the 3-compartment sink box. Truck with own Health Permit - $535 A food truck approved by the Department of Public Health to operate at a fixed location within a Community Event. Includes Park fee, toilets and Fire inspection fee. If Food Truck does not have an LA County Permit, will need to fill out a LA County Temp Health Permit Application and pay applicable permit fees. If you do not have a Permit use the selection below. Truck with no Health Permit - $715 A food truck approved by the Department of Public Health to operate at a fixed location within a Community Event. Includes Park fee, toilets and Fire inspection fee. If Food Truck does not have an LA County Permit, will need to fill out a LA County Temp Health Permit Application and pay applicable permit fees. What are the dimensions of your food truck? * Non-Profit Charity Food Booth - $479 A food booth run by a charitable organization in compliance with the Nonprofit Corporation Law, as per Section 501(c) of the Internal Revenue Code and Section 23701d of the Revenue and Taxation Code. You must prove if Exemption Department approves application for exemption. Will need to provide Articles of Incorporation and proof of non-profit status to do this. If you are using any utensils to touch the food (ex. tongs or spoons etc.) you will need to check the 3-compartment sink box. Food Exhibitor upgrade to 10' x 20' Space Yes - Upgrade me to a 10' x 20' space - add $150 Oasis Beer and Wine Garden Sponsor “Your Name’s [beer, wine, non-alcoholic hydration] Oasis” banner prominently displayed outside venue and an additional 2x3 banner on the Main Stage.; 10x20 booth space near your chosen venue or location of your choice (high visibility and traffic); Four on stage mentions on the Main Stage, including before the main speaker and headline band; One in-person announcement opportunity on the Main Stage; Prominent name or company banner on website with link; Prominent company banner on website with link Name connected with Oasis everywhere the venue is mentioned on the web site..;Lead exposure in news releases, social networking, and media interviews; Prominent placement of company logo/name on pre-event flyers, posters, print ads etc.; Company mention in radio publicity Beer company - $5000 - (Already Sold!) Wine company - $5000 Non-alcoholic Beverage company - $5000 Synergy Venue Sponsor - $2,500 (15 available - 5 per venue) “Venue Name sponsored by YOUR NAME” Banner prominently displayed outside venue and an additional 2x3 company/organization banner on the Main Stage.; 10x20 booth space near your chosen venue or location of your choice (high visibility and traffic); Two on stage mentions before sessions in your venue and two on stage mentions on the Main Stage; One in-person announcement opportunitiy in the sponsored venue in addition to one speaker/workshop session; Prominent name or group banner on website with link; Name connected with chosen venue everywhere the venue is mentioned on the website.;Exposure in news releases, social networking, and media interviews; Prominent placement of company logo/name PRINT MEDIA on pre-event flyers, posters, print ads etc.; Group mention in radio publicity. Food Sponsors who are Exhibiting at VegFest L.A. will also get the required permit, canopy, and other items required by the health department. Kids' Kingdom - $2,500 The Vegspiration Tent - $2,500 Learning Kitchen - $2,500 Mind Body Space Synergy Sponsor - $1,000 - $2,000 10X10 booth with canopy; 2 to 3 on-stage mentions on the Main Stage; Logo on website with link; Exposure in news releases & media interviews; Group name on pre-event flyers, posters, print ads etc Synergy Sponsor Exhibiting at the Festival - $1,200 Synergy Sponsor - Food Exhibitor Exhibiting at the Festival - $1,500 Synergy Sponsor NOT exhibiting at the festival - $1,000 Sponsorship extra donation If you'd like to add an extra donation to your sponsorship please enter the amount here. Corner Booth - End An End Corner Booth is one on the outside end of each long row. Corner Booth - End - get more visibility - $50 We're Sorry but End Corner Booths are Sold Out. Corner Booth - middle An Inside Corner Booth is located on the outside of each smaller group of booths of each larger row of exhibitor booths. It's also known as a "middle corner." Corner Booth - Middle - get more visibility - $50 We're Sorry but Inside Corner Booths are Sold Out Sponsorship or Exhibitor Space Fee * $ Are you Selling Items? * No! Yes - non-food Yes - food - If you are selling or giving away food at your booth, you must check the "Exhibitor-Food" option in the "What type of registration do you want" section at the top of this form to register as a food exhibitor. Summary of items for sale What type of cuisine do you serve (Mexican, desserts, beverages, etc. * If another Exhibitor referred you please check this box: Yes - another VegFest L.A. exhibitor referred us! Which Exhibitor referred you (Please enter company name) Canopies Food Exhibitors MUST have a Canopy - if you do not have one you will have to rent one. It is highly recommended that Non-Food Exhibitors have a canopy.If you want a 10' x 20' space you will need 2.If you are bringing your own and DO NOT need to rent a canopy please leave this box unchecked. 1 - 10x10 canopy - $133 each (FREE for Sponsors) How many 10x10 canopies do you want 012 Side walls Prepared Food Exhibitors must have a 3 side walls. Prepackaged with open samples do not need walls as long as samples are in covered containers. - if you do not have them you will have to rent one (Food Trucks Excluded). If you are bringing your own and DO NOT need side walls please uncheck the box. 3 side walls for 10' x10' canopy - $99 (FREE for Sponsors) 3 side walls for 10' x20' canopy - $132 (FREE for Sponsors) Mesh Front Cover Prepared Food booths must use a mesh front cover - if you do not have one you must rent one for each 10' x 10' space (Food Trucks Excluded). Mesh front cover for 10' x10' canopy - $11 each (FREE for Sponsors) How many Mesh Front Covers do you need 012 Canopy total (includes Wall, and Mesh Front Cover for Food Exhibitors). $ Extra Chairs - each 10x10 exhibitor space (except food trucks) comes with 2 chairs (please let us know how many extra chairs you need) Chairs - $4 each (FREE for Sponsors) check this box if you'd like to rent extra chairs How many extra chairs do you want? Chair total $ Tables (please let us know how many of each size you'd like) Non-Food Exhibitors - each 10 x 10 space comes with one 8' table - if you want more tables check this boxFood Booths (excluding Trucks) must have two (2) 6 foot tables - if you do not bring your own you must rent them.Food Trucks - if you would like tables please order them here 6-foot tables - $15 each (FREE for Sponsors) - check this box if you'd like to rent 6' tables 8-foot tables - $17 each - FREE for Sponsors) check this box if you'd like to rent extra 8' tables How many 6' tables would you like? How many 8' tables would you like? Table Covers - Free! Food Booth Tables must be covered with a non-pourus covering. If you do not have this we can provide. This is NOT a nice table cloth - just a plastic covering. Yes - Free Tables total $ Name Sign - Free! Health Department rules state you must have the name of the Proprietor and the address of the business posted on a sign. Check this box if you'd like us to make you one. You can keep it for other festivals! Yes - Free! Ice - There will be an ice drop in the afternoon (please let us know how many and what type you'd like). If you need ice in the morning please bring it with you. 40lb bag of ice - $14 each How many 40lb bags of Ice do you want in the afternoon? What type of Ice do you want? Cubed Ice Pea sized Ice 1/2 of each type Ice total $ Ice Tub (for chilling) (please let us know how many you'd like) Ice Tub - $15 each How many Ice Tubs do you want? Ice Tub total $ In-Booth Handwashing - Unless you are ONLY distributing Prepackaged Samples (not opening anything or using tongs or spoons) you must have a hand washing system in place such as a cambro and bucket to catch the water. Hot water will be provided to you. Check here if you need to rent a cambro for dispensing water. This rental will include a catch bucket for the water, a roll of paper towels, and soap. If you have your own hand washing system you do not need to rent one. Yes I need a Handwashing station - $17 Any food preparation? Food Preparation = Cooking, packaging, assembling, portioning, chopping, slicing, or any operation that changes the form, flavor, or consistency of food. A 3-compartment sink is always required. See below for checkbox and details Yes No 3-Compartment Sink - Unless you are ONLY distributing Prepackaged Samples (not opening anything or using tongs or spoons) you must have access to a three-compartment Hot sink. If you do not have one in your booth you must check this box. You will share the 3-compartment sink with 3 other exhibitprs. Yes - I need access to a 3-compartment Sink - $90 Do you need Electricity? * Yes No Electricity needs * Up to 5 amps - $45 5-10 amps - $75 10-15 amps - $110 20 amp circuit - $140 30 amp circuit - $180 more than 30 amps none How many amps do you need? 40 amps - $26050 amps - $34060 amps - $42070 amps - $50080 amps - $58090 amps - $660100 amps - $720 Amps total cost $ ***Amps Calculator - If you don't know how many Amps you need figure the number of watts from all your devices and enter it here Amps - use this number to choose your electricity needs above Electric equipment description Extra Advertising This is not required at sign-up. You can decide on this later and contact us via email. Promotional text blast to attendees (your choice of content) sent during festival - $25 Space in Rotating Banner ad - Top of website - size = 728 x 90 pixels - $25/month Space in Rotating Banner ad - right margin of website - size = 300 x 250 pixels - $20/month Add something to our VIP Gift Bag. 100 items needed - Free! - (This needs to be a product or coupon for FREE product. Discount coupons will not be accepted) Gift Bag Donations - We will contact you about getting us your gift bag donation. We do not accept discount coupons unless they are valid for a free product. If you have questions about what you'd like to donate please contact us at info@vegfestla.org. What items are you donating for the gift bag? Top of Website Ads go through May - which month would you like to start * OctoberNovemberDecemberJanuaryFebruaryMarchApril Right Margin of Website Ads go through May - which month would you like to start * OctoberNovemberDecemberJanuaryFebruaryMarch Advertising cost $ Extras Fees $ Sponsors - Extras Discount - extras are free to sponsors! $ Beer Fest Participants - Extras Discount - Canopies and Chilling Tubs are Free $ Discounts EXTENDED! February 10 , 2020 Deadline for early bird discount of $30 February 24, 2020 Deadline for early bird discount of $20 February 25 - April 19 - No Discount - $0 April 19, 2019 - Late Fee applies - $50 Total Cost $ Website/URL Contact First Name * Contact Last Name * Email Address * Enter Email Confirm Email Address * Confirm Email Country * United StatesSomeplace else that's really cool! Non U.S. Country U.S. Phone Number Fax Non U.S. Phone Number Non U.S. Fax Number Address - Street - line 1 * Address - street - line 2 City * State * Zip (5 digits only) Non U.S. Zip Code Password * Can You help with? Please mail me paper Flyers for Distributing Email/Social Media Promotion Suggesting Sponsors Exhibitors or Volunteers File Upload - Food Permits, artwork for ads, non-profit documentation, etc. Please upload artwork for ads, health permits, non-profit documentation, etc. Drop a file here or click to upload Choose File Maximum upload size: 67.11MB Low Res Logo upload (jpeg, gif, or png) Sponsors - please upload your logo so it will appear on the website! Drop a file here or click to upload Choose File Maximum upload size: 67.11MB High Res Logo upload (for print materials) Sponsors - please upload your logo so it will appear on the website! Drop a file here or click to upload Choose File Maximum upload size: 67.11MB Special Notes Food Exhibitors! Tell us about your food! The more information you can provide the more likely better attendees will visit you. You don't have to fill this out when registering (now). You can log in later and ad this info. Do you Have any Gluten Free Options? Yes No Food Item 1 description Food Item 1 price Food Item 1 Gluten Free? Yes No Food Item 2 description Food Item 2 price Food Item 2 Gluten Free? Yes No Food Item 3 description Food Item 3 price Food Item 3 Gluten Free? Yes No Food Item 4 description Food Item 4 price Food Item 4 Gluten Free? Yes No Food Item 5 description Food Item 5 price Food Item 5 Gluten Free? Yes No Contract * Sponsor/Exhibitor Contract – Please read carefully and Click the checkbox below Towards Freedom reserves the right to determine the eligibility of any company or product/service for inclusion in the event and does not offer exclusives to any exhibitors. VegFestLA is a cruelty-free, earth-friendly, healthy event. Sale, exhibition, or promotion of any item containing animal products, and/or products or materials tested on animals are strictly prohibited. All items must be totally vegan and contain no animal ingredients such as meat, poultry, seafood, eggs, dairy, honey, beeswax, silk, leather, wool, or gelatin. Further, no Styrofoam packaging (e.g. cups, plates, etc.) is allowed. Food/beverage/sampling material must be biodegradable and compostable materials. A violation fee of $50 per occurrence will be applied to any exhibitor who sells products or services that are not vegan (ie: contains animal ingredients or was tested on animals.) Exhibitor agrees to abide by all applicable laws, ordinances, and regulations pertaining to health, fire prevention, public safety, business licenses, sales tax permits, and applicable liability insurance, including liability insurance for food booths. Cancellation. Any exhibitor canceling or withdrawing from VegFestLA on or before 4/8, we refund you minus $50. If you cancel after that date, you forfeit the entire payment. In the event of cancellation or no-show a half hour after the scheduled arrival time, Towards Freedom has the right to reassign the reserved space without any refund to the exhibitor. Towards Freedom requires all food and beverage vendors to support recycling/composting efforts by supplying products that are packaged in biodegradable & recyclable material. VegFestLA will offer recycling & composting bins in an effort to be zero waste. Towards Freedom encourages the use of organic foods & products as well as non-genetically engineered foods. VegFestLA will go on “rain or shine.” Towards Freedom will not be liable for refunds or any liabilities for the disruption of the festival due to reasons of enclosure in which the Festival is to be produced, being before or during the Festival, destroyed by fire or other calamity, an Act of God, statutes, ordinances or any other cause. Festival Producers have the option to cancel the festival by April 14th and will return booth fees to exhibitors. Producer has the right to alter the booth layout plan at any time. Alcoholic beverages are prohibited except in designated beer and wine garden of festival. Towards Freedom reserves the right to expel any exhibitor without refund for violation of any of these guidelines. All exhibitors must arrive and check in at the park NO LATER THAN 9:00 am the morning of the festival. Exhibitors arriving later than 9:00 am may be charged a $50 fine and may lose their assigned exhibitor space. Food Trucks must arrive and check in no later than 9:30am the morning of the festival and be set up and ready to serve by 10:30am. As always - EARLIER IS BETTER THAN LATER. Exhibitor Parking - Exhibitors will park in the Woodley Park lot across the street from the park. Parking will be free provided that your car is parked there by 9:30 am. You will have to pay for parking in that lot if you arrive there after that time Exhibitor/Vendor agrees to indemnify, save, and hold harmless Towards Freedom, including its officers, staff and volunteers, and the City of Los Angeles (Woodley Park), from all liability, claims, causes of action, damages, theft, injuries, costs, expenses and losses to any person or goods/property arising out of or connected in any way with the participation and renting of space at the Festival. Exhibitor agrees that this release is intended to be a full and final compromise and release of any claims, demands, actions, and causes of action, known or unknown. Towards Freedom its officers, staff, and volunteers will not be responsible for any merchandise, cash, displays or personal items/property lost, damaged, or stolen during participation in VegFestLA. Exhibitor/Vendor is solely responsible for any and all injuries to persons or damages of property or any other injury, claim, damage or loss of whatever nature, arising directly or indirectly from activities at the Festival. Towards Freedom reserves the right to deny sale of items that have not been listed on the application. Exhibitors agree to permit photographs and video to be taken of them, their volunteers and their booths at VegFestLA, to be used for the purposes of promoting and advertising the event. All photographs/video footage will be the property of Towards Freedom. Exhibitor agrees to promote their attendance at the festival. Though shared booths are permitted with advance approval, only 10x10 booths may be shared by two businesses/organizations. 10x20 booths may not be shared. Cell Reception. Cell reception in the park can vary depending on cell carrier and exact location. We recommend having a back-up method for accepting payment that does not rely on cell reception in case you experience coverage difficulties. We will have ATMs on-site so that customers can have access to cash to pay exhibitors for purchases. Food Booths Only – Los Angeles County regulations require all organizations and companies who provide samples of food, prepare food, or sell food to obtain a Health Dept. permit for the day (we get this for you). Further, they require that all such vendors have a 3 or 4-sided booth with a canopy and floor as well as water and washing facilities. The permits are required for all food vendors even if just sampling or selling items straight from a package. Please call if you have any questions. All vendors must meet all the Health Dept. standards and pass any necessary inspections. Please note that a booth rental includes Park Fees, Fire Inspection, Toilets, astroturf flooring (except for trucks), mandatory Health Dept. fees and permit, and name listing on the website. Food vendors can only be considered for a "Pre-Packaged Booth" if you are selling straight from a pre-sealed package or container in which there is no cutting, other preparation, etc. Food vendor applications must be received six weeks ahead of the festival in order to secure time to get the required health department permit and meet other requirements. It is the responsibility of the Food Exhibitor to make sure they fill out the Health Department Form correctly are fulfill all the requirements required by the Health Department concerning the filing for the Health Permit. Food Booths and Trucks Only - We have a Fast Pass system for attendees who donate larger amounts to the festival. Your participation in the Fast Pass program is mandatory. You will receive more information on the Fast Pass system. The simple version is you offer a special line where Fast Pass Holders can go to the front and order ahead of other people in line. Your booth location will be pre-assigned to you and you will receive it upon exhibitor check-in. You will not be able to switch from this pre-assigned booth location! All exhibitors must plan their displays to stay within their booth boundary and not extend into the walkways. Exhibitors who extend their displays, products, or any of their booth set-up outside of the allotted 10x10 or 10x20 booth space will be asked to leave immediately. Non-food booths CAN NOT give away or sell anything for human consumption! This agreement states the entire contract between, Towards Freedom, and the Exhibitor. No changes will be valid unless agreed to by both parties in writing. I’ve read and agree to the terms of this contract Scale 1 2 3 4 5 6 7 8 9 10 Exhibitors - You will receive an email once you click submit but your registration won't be complete, nor will you receive a second "confirmation" email, until payment is made. Sponsors - your registration confirmation will be sent with instructions for payment.